Businesses are vulnerable to all types of crime – burglary, theft, cybercrime, vandalism and more. Per den Federal Bureau of Investigation (FBI) 2019 crime report37.2% of all reported burglaries occurred in commercial properties, such as offices and shops. According to a recent Gartner survey, 80% of business owners do not have a strict plan to protect their data.
Therefore, in the current scenario where more and more companies are opening up after the global COVID-1 shutdown, it is extremely important to develop comprehensive commercial security strategies to protect your people, buildings and assets.
The following best practices and tips are commercial security strategies that you can use to protect your business, regardless of its location, size or industry.
6 commercial security strategies you need to implement
Establishment of security and safety policies in your company
Every company is responsible for creating a safe and secure working environment for their customers and employees. There are several security threats, such as workplace accidents, cybercrime, burglary and so on. Therefore, as a business owner, you should also look at creating strings security and safety policies for your business.
One of the most effective commercial safety strategies is to develop safety and security policies to show your customers and employees that you care about their well-being.
Companies should consider building occupational safety and security policies around physical as well as virtual environments. Safety and security at work should not be limited to physical safety. It also includes cybersecurity – critical data protection, networks, software and equipment.
In addition, security and safety policies should cover all business functions. Each business function can have its own challenges; therefore, make sure that security and safety policies are specifically designed to meet the needs of different business functions.
For example, in the event of a fire in the workplace, safety and security procedures in the workplace will be completely different from those followed during violence in the workplace.
You need to follow two critical steps to build an effective safety and security plan for your business. First, make a checklist of potential threats to your commercial property. The list should include different sections for risks from natural disasters such as fire, flood, earthquake, etc., and crime such as burglary, burglary, vandalism, etc. Secondly, to build effective safety and security policies, look at possible risks by implementing a security audit.
Security and safety policies that are part of your commercial security strategy will cover:
- Access control systems to improve the overall security of your commercial property. These systems can help you determine the number of employees and visitors to your building in real time.
- A reporting system where customers and employees can report incidents and threats.
- Contingency planning, which includes measures you must take in the event of a crime or natural disaster.
- Regular inspections to identify issues that may compromise commercial safety and security.
- Periodic training to educate employees about safety and security in the workplace.
2. Understand the importance of commercial video surveillance
Together with your security staff, a commercial video surveillance system can help a great deal in protecting your people, building and assets. According to research, 67% of burglaries takes place in commercial real estate, can be easily solved by installing advanced commercial video surveillance solutions. Today, more than 25 million CCTVs are used by companies across the globe. Therefore, you should consider acquiring a commercial video surveillance system for your business.
Commercial video surveillance systems have been developed using the latest technology and recording methods. Therefore, they are affordable and reliable. Let’s look at some of the benefits of commercial video surveillance systems for your business:
- Theft and Robbery Prevention: A recent retail survey shows that several small businesses lose nearly $ 50,000 a year due to factors such as burglary, vandalism, robbery and other crimes. Companies can reduce this number by implementing comprehensive video surveillance solutions.
- Real-time video recording: With commercial video surveillance, you can record and watch real-time recordings.
- Total security coverage: With a commercial video surveillance system in place, you can secure even the most isolated areas in and around your commercial property.
Businesses need to identify vulnerable areas in and around their commercial property to determine the proper location of video surveillance equipment. Some areas where companies typically install video surveillance cameras are:
- Entrances, including doors and windows
- Areas that include burglary targets (expensive equipment, electronics, critical documents, and so on)
- Point of sale (POS)
- Walking paths
It is best to hire professionals to install your commercial video surveillance system as a lot of equipment and components are involved; Do-it-yourself installation may not be a good idea here. The disadvantages of do-it-yourself installation in the case of commercial video surveillance systems are:
- Incorrect camera position
- Lack of password protection
- Insufficient visual coverage
- Lack of remote access features
You also need professional help to maintain the commercial video surveillance system after installation. A commercial monitoring system can only prevent losses and act as a valuable asset to your business if implemented properly.
Implementing business access control systems in your organization
One of the best commercial security strategies for your business can be implementing one business access control system. You can make the most of this system to monitor who enters or leaves your commercial property.
Enterprise access control systems can help prevent uninvited guests from entering your property and minimize security risks. They are also reliable and affordable.
Most corporate access controls are convenient to use and require a minimum of no training. They include:
- Access to control panels
- Access control servers
- Biometric systems
- Contactless readers
- Electric locks
- Video surveillance equipment
- Log-in sheet
- Fire detection systems
- Panic alarms
- Detection of sound penetration
Let’s look at the benefits of installing a corporate access control system in your commercial property:
- Better easy access for employees
- Reduced costs; you save money on traditional locks and security personnel
- 24 × 7 access for people entering and leaving the property
- Flexible working hours for employees; they can use their access card to enter the building at their convenience
- Better security of organizational data
- Easy access to several places and buildings
- Thorough compliance with industry safety standards
Business access control systems can be used to protect areas such as:
- Construction of entrances and exits
- IT room
- Storage areas
Setup – and follow-up with – emergency and evacuation exercises
Emergencies, such as fire and natural disasters, can occur at any time. Therefore, you and your employees should be ready to tackle them anytime and anywhere.
Emergency and evacuation drills help organizations understand how to act in a wide range of potential emergencies. They are typically scheduled throughout the year to ensure the organization’s readiness to respond to any emergency that requires them to evacuate the property.
However, before planning emergency and evacuation drills, companies must conduct a thorough risk assessment to identify all possible threats, carefully assess them, and segment them according to their likelihood of causing personal injury and harm. These include:
- Chemical leaks and spills
- Natural disasters
- evacuation of the community
- Explosions and implosions
- Power failure
- Civil unrest
Emergency and evacuation drills typically cover:
- Identification of emergencies and incidents where evacuation is required
- Determination of emergency control equipment, such as fire extinguishers, water supplies and so on
- Evacuation techniques, such as slides, ropes, mounting methods and so on
- Emergency notification, such as how and who to report and when
- Communication with external emergency teams, such as ambulance, firefighters, police and so on
Follow these steps to organize well-structured emergency and evacuation drills in your organization:
- Get buy-in from different teams and stakeholders. Everyone should be involved in the idea of planning regular emergency and evacuation drills.
- Communicate the plan clearly.
- Set goals for the exercise and measure them. For example, time to completely evacuate the property.
- Clearly define responsibilities in your organization. Have an emergency manager and authorized emergency personnel on the team.
- Schedule a date and time. Ideally, you should conduct a fire drill every month or quarter.
- Appoint observers. You can ask an emergency and evacuation expert to monitor the exercise.
Utilization of Fire and Disaster Prevention Tips
According to the National Fire Protection Association (NFPA), by 2020, a local fire department responded to a fire emergency on average every 23 seconds. Not only that, but in the same year, local firefighters responded to 1.4 million fires. These fires lead to approximately 15,200 civilian injuries, 3,500 civilian deaths and approximately $ 29.1 billion in property damage.
Look at these numbers, your organization should be wise in designing fire and disaster prevention plans.
Your organization’s fire and disaster prevention plan should include:
- An overview of conditions that will require emergency evacuation
- Methods for reporting fire and disaster related incidents and emergencies
- A detailed evacuation policy and fire escape plan
- Emergency evacuation routes and procedures, such as construction plans and floor plans
- Information on persons to be contacted in case of emergency
- Special procedures and policies for employees who will remain inside the building to close necessary systems prior to evacuation
- Special procedures for evacuating employees with disabilities
- A plan to communicate the need for immediate evacuation in the event of a fire or disaster
- Rescue and medical-related responsibilities, along with details of employees assigned to each
The best fire and disaster prevention plans include employees in the brainstorming and planning process. Instead of communicating your plan to your employees after completion, we recommend making them a part of it.
Motivate them to make suggestions on how to tackle fire and disaster situations. Once the plan is ready, review it with your employees and gather their feedback.
6. Design and implementation of comprehensive commercial security
As you have seen in every section of this post, regardless of the type and size of your business, you need a comprehensive commercial security solution for:
- Ensure the safety of your people, building and assets
- Monitor employees and visitors with commercial video surveillance
- Prevent crime such as burglary, theft, unauthorized access, vandalism and cybercrime
- Minimize fire and disaster damage
The four main components typically found in today’s comprehensive commercial security solutions include:
- An access control solution for companies
- A remote monitoring solution
- A commercial video surveillance system
- A fire safety system
On ProTech Security, we have a strong history with experience, innovation and customer service. ProTech Security Advantage is more than 35 years of service in Northeast Ohio and a strong commitment to providing quality, cost-effective protection to homes, businesses, educational institutions and public facilities. To see what ProTech Security can do for you, contact us today.